Summary:
1. Background: First call for Plenary Team members at EuRegMe 2020
2. Available positions:
a. Chairperson
b. Vice-Chairperson
c. Secretary
d. Secretary Assistant(s)
e. Returning Officers
3. How to submit your application
a. Fill out the application form, including uploading the Candidature Form (signed and stamped by your NMO President – link
4. Deadline: 7th of September 2020, 23.59 GMT
Dear Europe,
As we approach the very first online EuRegMe, it is now time to open a call for the Plenary Team at our Regional Meeting.
1. Background: IFMSA has a long democratic tradition. If you are passionate about making our decision-making process of the Region just and fair, making sure every voice is heard – then grab this opportunity and apply for the Plenary Team.
2. Possible Application: here are the positions that are open:
a. Chairperson
I. Task: The Chairperson is the person responsible for coordinating the plenary team, chairing the plenary sessions and the final production of the plenary minutes. The Chairperson will decide over the plenary procedures with the Regional Director
II. Amount: 1
III. Criteria: Attended at least one European Regional meeting and one IFMSA General Assembly, and is experienced with Plenary procedures either nationally or internationally
b. Vice-Chairperson
I. Task: will work along with the Chairperson, taking over chairing in case the Chairperson is not present for any reason
II. Amount: 1
III. Criteria: Attended at least one European Regional meeting or IFMSA General Assembly, and is experienced with Plenary procedures at least from a national perspective
c. Secretary
I. Task: The Plenary Secretary is primarily responsible for the coordination of minute taking, including the supervision of Secretary Assistant.
II. Amount: 1
III. Criteria: excellent command of written and spoken English, sufficient experience in minute taking.
d. Secretary Assistant
I. Task: The secretary assistant is responsible for taking the minutes of the plenary alongside the Secretary. If you have little experience, this would be a great way to learn how to become a Plenary Secretary.
II. Amount: 1-2
III. Criteria: no particular prerequisite, experience in taking minutes would be a plus.
e. Returning Officers
I. Task: The Returning officer is expected to work closely with the Plenary Team and help out with logistical tasks within the Zoom call, including assisting with voting procedures.
II. Amount: 2
III. Criteria: no particular prerequisite
3. How to submit your application
a. Candidature Form: please download from here, fill it correctly and completely, and ensure you sign it and your NMO President signs and stamps it in the designated spots. You will upload it through the application form.
b. Application Form: please fill the online application form (here) before the deadline below.
c. Send your application on time: late application will not be considered and will be deemed invalid.
4. Deadline: to fill in the form is the 7th of September 2020, 23:59 GMT.
Plenary Team members are not required to have a spot in their delegation, however, those will be prioritised in the selection.
We hope that this email provides the necessary information with sufficient clarity. Should you have any questions or concerns, please feel free to contact me at ga.europe@ifmsa.org.
